Corporate Secretarial

  • Maintenance and storing of minute books and records;
  • Preparation of director's resolutions;
  • Preparation of meeting notices and agendas;
  • Attendance at board meetings as requested by the company;
  • Preparation of minutes of meetings;
  • Filing of annual reports with Registrar of Companies or Industry Canada;
  • Updating changes with Registrar of Companies;
  • Filing annual business licences as requested;
  • Maintenance of share issuance register;
  • Maintenance of stock option or warrant registers;
  • Preparation of treasury directions;
  • Submission of executed treasury direction to company's transfer agent;
  • Assistance in the development and review of corporate charters mandates and policies in conjunction with legal counsel;
  • Creation and submission of Stock Exchange forms;
  • Monitoring regulatory filing deadlines;
  • Preparation of CEO and CFO annual and interim certifications;
  • Assist issuer in drafting news releases;
  • Arrange for efficient dissemination of news releases;
  • Preparation of basic Material Change Reports;
  • Assisting company's legal counsel and transfer agent with setting meeting and record dates for annual or special shareholder meetings;
  • Review of documents to be sent to shareholders;
  • Assisting issuer in preparation of advance notice, proxy circular, proxy and mail-out card;
  • Booking venues for annual or special meetings;
  • Drafting chairman's script for meetings;
  • Attendance at annual or special meetings at the request of the company;
  • Assist with incorporation and maintenance of private companies;
  • Assist with regulatory transactions such as private placements, debt settlements, stock option grants, stock option plans and approvals, warrant amendments, asset acquisitions, name changes and share consolidations;
  • Handle warrant re-registration and warrant and stock option exercises.